MyMesyuarat Backgroud

MyMesyuarat is an online meeting management and monitoring system. In the year of 2007, Ketua Setiausaha Negara (mantan) YBhg. Tan Sri Sidek Hassan requested MAMPU to develop a solution for Government IT and Internet Committee (GITIC) to facilitate the monitoring of decisions of meeting. In order to resolve the challenges posed, an in-house meeting management system called JITIK Meeting Decision Management System using Open Source Software (OSS) was developed by the OSCC team from MAMPU. JITIK Meeting Decision Management System garnered positive comments and support from the users who were mainly consisting of General Secretary of Ministries and Heads of Department. They expressed great interest to implement the developed meeting decisions monitoring system in their respective agencies. The system was then upgraded and it was known as MyMeeting. MyMeeting was developed in accordance with Pekeliling Kemajuan Pentadbiran Awam Bilangan 2 Tahun 1991 – Panduan Pengurusan Mesyuarat dan Urusan Jawatankuasa-jawatankuasa Kerajaan and has won the Innovation Award for Public Service (AIPA) in 2008.

As of 2010, almost 80 government agencies have implemented MyMeeting. In 2011, MyMeeting system was selected as one of the projects under NKEA CCI EPP: Kerajaan Elektronik. Then in the JITIK 1/2012 meeting, it was agreed to widely implement MyMeeting system to all agencies in the public sector. Under the Expansion and Implementation of MyMeeting to Public Sector Agencies (Phase 1) project, MyMeeting was further improved and rebranded as MyMesyuarat. MyMesyuarat Phase 1 was implemented using cloud computing to 100 government agencies under 25 ministries nationwide, in 2012. The cloud service was hosted in Government Data Center (GDC), which enabled the government agencies to access a common platform for MyMesyuarat implementation. By the year 2015, more than 200 agencies implemented the MyMesyuarat system.

Penaja Operasi NKEA CCI EPP: Kerajaan Elektronik Meeting which was chaired by Chairman of Suruhanjaya Komunikasi dan Multimedia (SKMM) on 19 April 2013 agreed to approve the Development and Public Sector Roll Out of MyMesyuarat (Phase 2) project. Phase 2 project commenced on 27 April 2014 in which the main scope was to redevelop MyMesyuarat to MyMesyuarat 2.0 which is cloud-enabled using the latest technology and framework. MyMesyuarat 2.0 also includes many new functions and features to meet the requirements of the agencies. By the end of 2016, MyMesyuarat 2.0 will be implemented in 724 agencies including Ministries, State Governments, Agencies, local authorities, and statutory bodies. Some of the advantages of using MyMesyuarat is to provide comprehensive and effective solution for the management of meeting such as committee management, meeting invitation, attendance verification, minutes preparation, feedback and report management as well as monitoring of meeting decisions. MyMesyuarat is an innovative product by MAMPU where users can access information easily, reduce paper usage and increase savings to the government in terms of time and cost in managing and conducting meetings.